Adoptly · Find the right AI tools for your small business

Stop guessing which AI tools to buy.

Answer 7 quick questions and instantly see the 3 AI tools that fit your business, why each fits, what it really costs and how hard it is to set up. Free, from 56 real tools we track.

Find my top 3 tools See the tools we compare

Find your AI tools in 60 seconds

7 quick questions. Free, instant, no signup. Your picks come from 56 real tools we track, with prices checked 2026-10-17.

1What kind of business is it?
2How many people work there?
3What do you most want AI to fix first?
4Monthly budget for this one tool?
5Who’s setting it up, and how techy are they?
6Which of these do you already use?Pick any. We’ll avoid duplicates and favour tools that plug into them.
7What matters most?

Who it’s for

  • Owners and operators of small businesses (roughly 1–50 people)
  • People who keep hearing “you should use AI” but don’t know where to start
  • Teams that already tried ChatGPT and want the next useful tool — not another unused login

What you get

  • An instant, ranked shortlist of 3 AI tools matched to your industry, goals, and budget
  • A plain-English why for each pick (and what we skipped)
  • Real prices, setup difficulty and a shareable link to your results
  • A free emailed 30-minute setup plan for tool #1
  • Optional monthly refresh when tools or pricing change ($19/mo)

Want us to go deeper?

The picker and setup plan are free. For a full review of your whole stack:

One-off report

$49

Full written report across every area of your business, what to skip, and setup paths. No call required.

  • Built on your picker answers
  • Usually same business day

Monthly refresh

$19/mo

Updated shortlist when tools change + 1 email check-in per month.

  • Stay current without redoing the research
  • Cancel anytime

Want a human walkthrough? Add a 30-min setup call for +$49 (arranged after your report). Payments aren’t taken on this site yet.

FAQ

Will you recommend tools you get paid to promote?

No. We disclose any affiliate relationship if one exists. Picks are ranked on fit for your answers first.

What if I already use ChatGPT / Microsoft Copilot?

Good — we treat that as your baseline and recommend the next tools that fill gaps (scheduling, support, marketing, ops), not another general chat app.

How fast do I get my picks?

Your top 3 picks appear instantly on the page. The free emailed setup plan is reviewed by a person and usually arrives within 1 business day.

The AI tools we compare

Every tool below is a real product with public pricing, re-checked 2026-10-17. No paid placements. The full dataset is open at /data/tools.json.

Missed calls & phone answering (8)
  • Smith.ai AI Receptionist: Free: 25 calls/mo ($3/call after). Pro from $150/mo for 75 calls. Month-to-month.
  • Goodcall: From $79/mo for 100 unique callers; no per-minute charges. Local number included.
  • Rosie: From $49/mo for 250 minutes; $149/mo adds in-call calendar booking. 7-day free trial.
  • Frontdesk (My AI Front Desk): $99/mo ($79/mo billed annually) incl. 200 voice minutes, web chat, SMS and a CRM. 7-day trial.
  • Ruby (live receptionists): From $250/mo for 50 receptionist minutes (human answering, AI-assisted). Larger plans available.
  • Quo (formerly OpenPhone) + Sona: From $19/user/mo ($15 annual). Sona AI agent included with 10 calls/mo; add-on from $25/mo for 40 calls.
  • Weave: Platform from $199/mo; AI Receptionist add-on priced by quote (early access).
  • Dialpad: Standard from $15/user/mo annual ($27 monthly) with AI call summaries; AI Agent billed by credits.
Scheduling & bookings (11)
  • Calendly: Free plan; Standard $10/seat/mo annual ($12 monthly).
  • Acuity Scheduling: Starter $16/mo annual ($20 monthly); Standard $27/mo adds SMS reminders; Premium $49/mo includes a HIPAA BAA.
  • Square Appointments: Free plan; Plus $49/mo per location; Premium $149/mo per location.
  • Jobber: Core from $29/mo billed annually ($49 monthly) for 1 user; Connect from $99/mo annual.
  • Housecall Pro: Basic $59/mo annual ($79 monthly) for 1 user; Essentials $149/mo annual for up to 5 users.
  • Vagaro: From $23.99/mo (intro) or $30/mo for 1 calendar, +$10/mo per extra bookable staff.
  • Fresha: Team plan $14.95/mo per bookable team member; no minimum commitment.
  • Booksy Biz: $29.99/mo for 1 user, +$20/mo per extra staff. 14-day free trial.
  • Reclaim.ai: Starter $10/seat/mo annual ($12 monthly); free tier available.
  • Motion: Pro AI from $19/seat/mo annual for teams ($29 monthly); solo from $37/mo annual. 7-day trial.
  • OpenTable for Restaurants: Basic $149/mo + $1.50 per network cover (30-day trial, month-to-month); Core $299/mo.
Marketing & reviews (7)
  • Canva (Pro / Business): Free plan; Pro $18/mo for 1 person; Business $25/user/mo.
  • Mailchimp: Essentials from $13/mo for 500 contacts; Standard from $20/mo adds automations.
  • Buffer: Free plan; Essentials $5/channel/mo annual ($6 monthly). AI Assistant included.
  • Later: Starter $25/mo ($18.75/mo annual); Growth $50/mo.
  • NiceJob: From $75/mo (reviews); Pro $125/mo adds referrals and AI replies. Month-to-month, 14-day trial.
  • Birdeye: Quote-based; reported ~$299/mo per location on Starter (annual contract).
  • Podium: Core $399/mo; Pro $599/mo; usage fees extra.
Bookkeeping & invoices (8)
  • QuickBooks Online (Intuit AI): Simple Start $38/mo (promo pricing often available); Essentials $85/mo adds Accounting AI.
  • Xero (with JAX): Early $27/mo; Growing $59/mo adds automated bank reconciliation. JAX AI included.
  • FreshBooks: Lite $23/mo (5 billable clients); Plus $43/mo.
  • Wave: Starter free; Pro $19/mo adds auto bank imports and receipt capture.
  • Dext: Business $31.50/mo or $25.21/mo annual; up to 5 users, 250 docs/mo. 14-day trial.
  • Ramp: Free plan with unlimited cards and expense management; Plus $15/user/mo.
  • Booke AI: Business plan $129/mo per business; works inside QuickBooks Online and Xero.
  • Expensify: Collect plan $5/member/mo, billed monthly.
Customer support & website chat (8)
  • Tidio (Lyro AI Agent): Lyro from $39/mo for 50 AI conversations ($32.50 annual); free tier with 50 one-time conversations.
  • Intercom (Fin AI Agent): Essential $29/seat/mo annual; Fin AI Agent $0.99 per successful outcome.
  • Chatbase: Hobby $40/mo ($32 annual) incl. 700 message credits; Standard $150/mo.
  • Zendesk: Support Team $19/agent/mo annual; AI agents included with a small resolution allowance, then $1.50–$2 each.
  • Freshdesk: Growth $19/agent/mo annual incl. Freddy AI Agent (500 sessions one-time), then $49 per 100.
  • HubSpot Starter (Breeze AI): Starter Customer Platform $20/seat/mo (promo $7–$10 for new customers); includes Breeze AI credits.
  • Gorgias: Starter $10/mo (50 tickets); Basic $60/mo; AI Agent ~$1 per automated resolution.
  • Crisp: Free plan; Mini $45/mo per workspace (4 seats) incl. Hugo AI credits.
Writing & content (7)
  • Jasper: Pro $59/seat/mo annual ($69 monthly).
  • Copy.ai: Chat plan $29/mo ($24/mo annual) incl. 5 seats.
  • ChatGPT Business: $25/user/mo ($20 annual); minimum 2 seats. Business data not used for training by default.
  • Claude Team: $25/member/mo ($20 annual); minimum 2 members.
  • Grammarly Pro: $12/member/mo billed annually ($30 monthly).
  • Descript: Hobbyist $16/mo annual ($24 monthly); Creator $24/mo annual.
  • Perplexity Enterprise Pro: $40/seat/mo or $400/seat/yr.
Email, meetings & admin (7)
  • Microsoft 365 Copilot Business: Add-on $21/user/mo (promo $18 through Dec 31, 2026), annual; needs a Microsoft 365 Business plan.
  • Google Workspace with Gemini: Business Standard $14/user/mo (1-yr) or $16.80 flexible; Gemini included.
  • Otter.ai: Pro $8.33/user/mo annual ($16.99 monthly); Business $19.99/user/mo annual.
  • Fireflies.ai: Free plan; Pro $10/seat/mo annual ($18 monthly).
  • Notion Business (Notion AI): Business $20/member/mo annual ($24 monthly) incl. Notion AI, meeting notes and search.
  • Zapier: Free plan; Professional from $19.99/mo annual for 750 tasks.
  • Make: Free plan; Core from $9/mo annual for 10,000 credits.